FAQ

SFGuru Explorer

An error occured: Object waarvoor null is toegestaan, moet een waarde hebben.

Due to a coding issue in SFGuru Explorer version 1.1.5422.24887 generated a error message under specific conditions. The issue has been solved within SFGuru Explorer version 1.1.5429.33950

An error occuredIssue Reported 11-11-2014
Bugfix Released 12-11-2014

 

Get Rights Overview not showing all folders

By default the level of enumeration when processing the folders is set to 2. The level can be changes through Tools > Options

Options

How does the SFGuru main screen looks like?

Main1.2

How to add an ACL template to several folders at once

While updating the folder permissions with new ShareFile distribution groups we had to apply an ACL template to multiple folders. Until now we had to update this folder by folder. We created a Multi Select options in which you can apply an ACL template to several folder, across your ShareFile environment at once. All jobs created by the multi select wizard are added to the process queue and can be applied at once.

Multi1

Multi3

 

How to add or modify a ShareFile distribution group on existing folder

Double click a shared folder in the left pane to retrieve the current folder information. To add or modify an existing ShareFile distribution group switch over to the section “Create/Update Access Rights”. Select a distribution group, the correct permissions and click “Set Access Rights”. A status windows will open so you can follow the progress. To be sure the ShareFile distribution groups are applied correctly we change the access rights folder by folder. Keep in mind this can take some time in large folder structures

SFGuru-Explorer-StatusWindows

How to autoclose the status windows

Soon as SFGuru Explorer starts processing a job the status overview windows is opened. By default the windows is kept opened when the job is finished, but this behavior can be changed. If desired you can select “Autoclose the status window” in Tools > Options.

Options

How to cancel a running job/task

It’s also possible to clear the current status overview or cancel a running task from the actions menu.

StatusAction

How to check the status of a running job/task

The status overview windows will display all processed items and job outcome. If you close it by accident or want to lookup a previous change the window can be opened through View > Status overview.

StatusTools

How to combine several modifications in once single job/task

Sometimes you need to make multiple changes on a single or several folders at once, previously you had to do this change by change. We added a processing queue to SFGuru Explorer in which you store all your changes. Everytime a job is added to the queue it is checked and when possible combined with existing jobs so that in the end a fully optimized job can be applied to your ShareFile environment.

ProcessQueue

How to configure SFGuru Explorer

The first time SFGuru Explorer is started you need to configure the application for your ShareFile environment. The SFGuru Explorer configuration will be stored within the file SFGURU.config.

SFGuru-Explorer-Start

After the legal notice is accepted SFGuru Explorer will automatically check for newer versions.

SFGuru-Explorer-Version

 

How to delete a ShareFile distribution group from a folder

Double click a shared folder in the left pane to retrieve the current folder information. The section “current access right” will display the current permissions on the selected folder. To remove a distribution group from a shared folder just select the group, from within the currecnt access rights section and click “Delete Group”

SFGuru-Explorer-FolderProperties

 

How to determine when a job/tasks is finished

Depending on the size of you ShareFile environment it could take awhile to retrieve all Employees, Clients or groups. Sometimes it wasn’t clear if the job finished or was waiting for the ShareFile API response, so we added a finished box to notify you soon as the jobs succeeds.

GetSuccess

How to display ShareFile Folder Properties

Double click a shared folder in the left pane to retrieve the current folder information. The section “Current folder properties” will contain general folder information. The section “current access right” will display the current permissions on the selected folder.

SFGuru-Explorer-FolderProperties

 

How to display the current folder permissions

Toos > Get Rights overview

The feature “Get Rights overview” will provide you with a clear overview of the current access permissions for each Shared Folder within ShareFile. The information, which is being displayed in a GUI

SFGuru-Explorer-FolderRights

 

How to export the current folder permissions (.xml/.xls)

Tools > Get Rights overview

The information, which is being displayed in a GUI can be exported to a .xml or .xls file. Select File > Export from the menu.

SFGuru-Explorer-FolderRights

SFGuru-File-Export

How to export the status overview to Excel

Open the status overview windows through View > Status overview. Select Tools > Export to Excel.

StatusTools

How to Force Inherit of Rights

In case you not only need to add/modify distribution groups, but also need to make sure existing legacy distribution groups are removed use the “Force inherit of Rights” feature. Force Inherit of Rights is available from the Create/Update Access Rights of multi select window.

Force1

Force2

How to get a overview of all folders in your ShareFile account

Our customer required an overview of all folders and subfolders within there ShareFile account. Unfortunately we weren’t able to generate a report from the Control Plane, so we’ve added a feature to export the complete folder structure, including the folders Ids. The outcome, which is displayed in a gui with advanced filter options, can also be exported to a xml of xls file.The folder depth which is being processed can be changed through Tools > Options

ViewFolderRights

How to get all ShareFile distribution group ID’s

Tools > Get Groups

For certain management tasks within you’ll need the ShareFile distribution group ID’s, which can be easily extracted with the “Get Groups” feature. The output, which will be displayed in the progress box can be copied from the box. If for some reason you need to stop the progress just click “Cancel action”

SFGuru-Explorer-GetUsers

How to get all ShareFile UserID’s

Tools > Get Users

For certain management tasks within you’ll need the ShareFile user guid’s, which can be easily extracted with the “Get Users” feature. The output, which will be displayed in the progress box can be copied from the box. If for some reason you need to stop the progress just click “Cancel action”

SFGuru-Explorer-GetUsers

 

How to remove items from the process queue

In case you’ve made a mistake and need to remove a single, or multiple tasks from the process queue, just select the job and press delete / click “Remove ToDo Item(s)” of right click the task and select “Remove ToDo Item(s)”

ManageQueue

How to use the multi tenancy option

SFGuru Explorer stores its configuration in an encrypted .config file. While working on several ShareFile environments we had to constantly switch .config files, or change the login information to connect with the correct site. We added a multitenant option, which supports multiple .config files in the SFGuru Explorer folder. As Soon as the application detects multiple .config files on startup it will display a menu in which you can select the desired environment.

Logon-Multi

SFGuru Explorer Release Notes

1.2.5484.28185 (06-01-2015)

  • Multitenancy added to manage multiple ShareFile accounts
  • Multithreading added to improve SFGuru Explorer speed up to 500%
  • Processing Queue to optimize and run multiple jobs at once
  • Multi Select to apply an ACL template to several folder, across your ShareFile environment by a single click
  • Force Inherit of Rights to remove legacy distribution groups from your ShareFile folders
  • Manage process queue in case you’ve made a mistake and need to remove a single, or multiple tasks from the process queue.
  • Improved status windows to notify a job/task is finished
  • Folders overview to export your complete ShareFile folder structure (Incl gui with advanced filtering and export to .xml .xls).
  • Option to auto close status overview window when jobs/task finishes
  • Advanced status overview windows with filtering and export feature.
  • An option to report application errors/exceptions for development/bug traces. Errors reports can be reported anonymous

1.1.5429.33950 (12-11-2014)

  • Bugfix for “An error occured: Object waarvoor null is toegestaan, moet een waarde hebben.”

1.1.5422.24887 (05-11-2014)

  • “Reset Access Rights on all Subfolders” function added to “Current Access Right”
  • Ability to create new folders in “Shared with me” from with the SFGuru Explorer treeview (Right click folder)
  • Tools > Get Clients option to retrieve all client users in ShareFile account
  • Version check can automatically downloads upcoming releases

1.0.5408.35111 (25-10-2014)

  • Initial release
SFGuru Explorer won’t start

SFGuru Explorer is constantly extended with new features, which only exist in the latest SFGuru Explorer version. Every time SFGuru Explorer is launched the application automatically checks for newer versions. Soon as a newer version is released previous builds will be disabled

v1.1.5422.24887

 

As of version 1.1.5422.24877 newer versions will automaticaly be downloaded

 

Support for multithreading

Depending on the size of your ShareFile environment certain tasks could take forever to proceed. To improve the speed we have added multithreading support to SFGuru Explorer. Certain tasks, eg changing deep folder structures are processed up to 500% faster than the previous release. Multithreading is enabled by default from version 1.2.x.

SFGuru PassPhrase Recoverer

How to configure SFGuru PassPhrase Explorer

Logon to the primary StorageZone Controller, launch the Task Scheduler and create a new Task:

SF1

Assign the new Task a name, and click the “Change User or Group” button :

SF2

 Run the task as “Network Service” :

SF3

 Select the Actions tab :

SF4

 Click the “New” button :

SF5

 Select the ShareFileRecoverer.exe process which you download before :

SF6

 

How to recover your ShareFile PassPhrase

Open a command prompt with elevated rights and start the scheduled task (also see Configure):

schtasks /run /TN “ShareFileRecoverer”

SF7

 The ShareFileRecoverer process will start doing it’s magic and finally create a txt file with the following contents (open a notepad with the recovered Passphrase information).

sf8

We tested ShareFile PassPhrase Recoverer on ShareFile StorageZone Controller version 4.12.50 & 4.14.0.

StorageZones Contoller Versions

ShareFileRecoverer.exe has been tested on these versions:

  • StorageCenter_4.1.0.3599
  • StorageCenter_4.3.0.4299
  • StorageCenter_5.1.0.5073

Tests have been conducted on new installations and upgrades from StorageZone 3.x.

Although we have not tested it, the tool probably also works on other versions

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